Reminder email
Subject: Follow-up on {{project_name}} final handoff
Hi {{client_name}},
I wanted to follow up on the final handoff for {{project_name}}.
The review and payment details are here:
{{link}}
Final balance: {{amount}}
Due date: {{due_date}}
Payment terms: {{payment_terms}}
If everything looks good, please confirm the delivery and complete or schedule the final payment from the link above.
If there is a blocker, please add a note on the same page so I can resolve it before closeout.
Thanks,
{{sender_name}}
{{business_name}}
What to avoid
| Weak reminder | Better handoff reminder |
|---|---|
| Only says the invoice is overdue. | Links payment to delivered work and client approval. |
| Scatters proof across email, chat, and invoices. | Uses one page for approval, terms, payment method, and notes. |
| Keeps sending reminders after a client says they paid. | Pauses reminders while the payment claim is reviewed. |
Send reminders from the handoff record.
HandoffPay keeps delivery approval, final balance, payment links, reminder status, and payment notes together.